Create your first sharing

A sharing connects source calendars with a target. You start one from the dashboard via “New sync” (in the sidebar: “New synchronization”) — after that you are guided through the setup step by step.

Prerequisite: at least one connected calendar. To link your own calendars you need two writable calendars (possibly from two accounts).

Video: Share without exposing private events

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Step 1: Choose the type

The first step: share your calendar or sync your own calendars.

You can choose between two paths:

• Share calendar — your availability goes to another person. They receive an invite link and choose their own target calendar.
• Sync calendar — you link two of your own calendars, one-way or both ways. No invite link needed. (Details: sync your own calendars — this article follows the sharing path.)

Step 2: Pick calendars

Select one or more source calendars — across all your connected accounts. All busy times from these calendars flow into the sharing combined.

A calendar missing from the list? Via “Connect calendar” you can attach another account right there; your progress is kept.

Step 3: Set visibility

The three visibility levels — the preview on the right shows what the receiving side sees.

Now you decide what the receiving side sees:

Level	Description
Busy only (default)	Only that you’re busy — no details
Title + time	Event name plus start and end time
Full details	Incl. location, description, notes and links

All details on the levels and what is never transferred: Visibility levels.

Two optional fine-tunings at this point:

• Placeholder title (with “Busy only”): your own text instead of the default “Geblockt” — e.g. “Busy” or “Private”.
• All-day events: by default they are treated as free (birthdays and public holidays won’t block a whole day). You can choose “Block the whole day” instead. More under All-day events.

Attendee lists and third-party data are never transferred — regardless of the level.

Step 4: Send the sharing

Finally you create the sharing and invite the receiving side — via a copyable invite link or directly by email. The link is valid for 7 days and single-use.

In the dashboard the sharing shows as “Pending” until the invitation is accepted — what the receiving side sees is covered in I received an invitation. After that the status switches to “Active”.

After setup

• The initial sync runs in the background and can take a few minutes depending on the number of events (up to half an hour for large calendars). You’ll receive an email once it’s complete.
• The synced range is 3 months back to 6 months ahead — older and more distant events stay out (sync window).
• From then on, changes flow automatically: almost instantly for Google/Microsoft, every few minutes for Apple/KSuite/iCal feeds (How sync works).

Nothing arriving? → Sync not working — checklist